July, often seen as the mid-year reprieve for everyone around the world, is much more than that for CPA firms in the USA. It not only marks the beginning of Q3 for businesses but also serves as a crucial checkpoint in the 2025 tax compliance calendar for CPA firms and businesses alike. As the summer heats up, so do the tax and compliance obligations for CPA firms. As a result, US CPA firms often find themselves scrambling to stay on top of tax filing and reporting deadlines to avoid attracting any unwanted penalties and remain compliant.
With IRS filing dates in July 2025, state-level compliance requirements, payroll tax deadlines, sales tax filing deadlines, and estimated tax payments, CPA firms in the US must proactively manage their clients’ filing obligations. In this blog, we aim to equip every CPA firm in the US with a clear understanding of the critical and July 2025 tax deadlines, enabling them to proactively manage their workload and ensure their clients remain in good standing with the IRS and state authorities.
So, whether you are sweating due to soaring temperatures or the impending deadlines, it’s time to take a breather as we lay out everything you need to know about July 2025 tax deadlines USA.
July's Importance in the Tax Calendar
For the CPA firms in USA, here are some of the most important IRS tax deadlines in July 2025 to monitor:
In order to stay on top of the July 2025 compliance requirements, CPA firms must not overlook these mid-year IRS deadlines and filings. In the subsequent sections of this blog, we will take a closer look at some of the specific July 2025 tax deadlines that are critical for the operations of CPA firms in the USA and will be sharing some practical advice for managing July compliance for CPAs with confidence and precision.
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Federal IRS Tax Deadlines: July 2025
For the CPA firms in USA, here are some of the most important IRS tax deadlines in July 2025 to monitor:
- Employees’ tip reporting deadline
- Employers must report employee tips received in June using Form 4070
- Applies primarily to hospitality and food service industries
This is the primary federal tax deadline in July 2025 and includes multiple filing requirements:
- Monthly payroll tax deposits (Form 941)
- Applicable for clients who are monthly schedule depositors
- Must deposit taxes withheld during June (income, Social Security, and Medicare taxes)
2. Non-payroll withholding tax deposits
- Federal income tax withheld on payments such as pensions or gambling winnings must be deposited
3.Form 1040-ES Estimated Tax (Q2 – for certain taxpayers)
- Some businesses or self-employed individuals who opted to defer Q2 payment (due to weekends/holidays) might fall into a late-filing buffer period
It is worth mentioning that July 15 is not a standard quarterly estimated tax deadline for most businesses, but some individual taxpayers and freelancers may still be affected.
This is the end-of-month mega-deadline and includes several important federal tax filings for CPA clients:
- Form 941 (Employer’s Quarterly Federal Tax Return) for Q2
- Form 720 (Quarterly Federal Excise Tax Return)
- Form 2290 (Heavy Highway Vehicle Use Tax Return) for vehicles first used in June
- Form 730 (Monthly Tax Return for Wagers)
If you are a CPA firm handling excise tax or wagering tax clients, it is highly advised to segment your clients by industry to determine which businesses will be most impacted.
As a CPA firm managing multi-state clients, you must also track state-specific tax deadlines in July 2025. These state compliance deadlines vary widely by jurisdiction and often include:
- Sales & Use Tax Returns (monthly or quarterly depending on state & business volume)
- Franchise/Privilege Tax Returns
- State Payroll Withholding Filings
- Unemployment Insurance Reports
Examples:
-  California: July 31, 2025 – Monthly sales tax return due
- Texas: July 20, 2025 – Monthly franchise tax reports
- New York: July 22, 2025 – NYS-1 (monthly withholding return)
For CPA firms offering state tax filing services, maintaining a state-specific tax compliance tracker and automating tax calendar reminders is crucial.
For most businesses, payroll tax and sales tax filings are recurring monthly or quarterly obligations. Here are July 2025 compliance deadlines:
Payroll Tax Deadlines
- Form 941 – Due July 31 for Q2
- Federal Tax Deposit (monthly filers) – July 15
- State Payroll Returns – Due dates vary (commonly July 31)
Sales & Use Tax Deadlines
- Monthly filers – Due between July 20–31 depending on the state
- Quarterly filers (Q2) – Due July 31 in most states
Automating sales tax compliance via tools like Avalara or TaxJar can reduce human error and avoid missed tax filing deadlines.
While Q3 estimated tax payments are generally due in September 2025, CPA firms can use July to:
- Review year-to-date income
- Adjust quarterly payments if revenue forecasts change
- Plan for cash flow adjustments for Q3 estimated tax obligations
- Recalculate projections for high-income clients
- Flag underpayments from Q1/Q2 and discuss potential penalties
- Strategically manage deductions like depreciation, retirement contributions, and estimated taxes
To stay on top of the dense July 2025 tax and compliance schedule, USA CPA firms must:
- Centralize Your Compliance Calendar
Use platforms like TaxDome, Canopy, or Jetpack Workflow to automate client tax filing reminders and tracking. - Segment Clients by Filing Requirements
Group clients by entity type (LLC, S-Corp), tax obligations (sales, excise, payroll), and state of operation. - Send Monthly Deadline Alerts to Clients
Prevent missed tax deadlines by sending July compliance alerts and reminders to clients in advance. - Use Practice Management Dashboards
Track progress on forms like 941, 720, and 2290 to ensure your team meets every July tax filing deadline on time.
For the tax professionals July might not be as hectic or chaotic as April might, but it certainly has the same significance as it is packed with critical deadlines that demand attention. From payroll and excise tax filings to sales tax and mid-year planning, by adhering to each and every deadline in July 2025, as CPA firm you can guarantee timely, accurate, and value-driven services for your clients. And if you are struggling to stay on top of the July deadlines, this blog is everything you need. Furthermore, if you need help getting your CPA firm ready for the impending barrage of deadlines that July brings, write in to us at marketing@datamaticsbpm.com and we will have our tax experts reach out to you with solutions tailored perfectly to your business needs.
What are the key federal tax deadlines for July 2025?
The most significant federal IRS deadlines include:
- July 15, 2025: Monthly payroll deposits and non-payroll withholding
- July 31, 2025: Filing for Form 941 (Q2), 720 (excise tax), 730 (wagering), and 2290 (heavy highway use tax)
Are there state-specific deadlines in July 2025?
Yes, each state has its own sales tax, payroll tax, and compliance filing deadlines. Examples:
• California sales tax is due July 31
• Texas franchise filings by July 20
• New York payroll withholdings by July 22
CPA firms must maintain a detailed 2025 compliance calendar for US businesses operating in multiple states.
How can CPA firms ensure clients do not miss deadlines?
Key strategies include:
• Automated email reminders and deadline trackers
• Centralized compliance management tools
• Pre-scheduled review meetings with clients
• Offering deadline checklists as part of advisory services
